​Malone Chamber of Commerce
Board of Directors Meeting
July 11,2018

Present: Mary Scharf, Barry Armstrong, Terri Mulverhill, Tamra Murphy
Called to order at 5 PM
*June minutes were reviewed. Barry moved to accept, Terri seconded.
*Business after hours for August. Mary is working with Adirondack 1892 and other businesses on that block to host. 
*Read the letter of resignation from Sue. Debbie motioned to accept with regret. Barry seconded.
*Concerts in the Park. Mary will cover 7/13, Tamra will do 7/20, 7/27 is still open.
*Sidewalk sales. A letter will go out to the vendors as a friendly reminder. Not clear what had been done to this point.
*Summer Fest was very successful. Thanks to all who helped.
*We discussed how to differentiate between our web site advertisers and sponsors. It was decided to move the sponsors to the Event Page. Also the new bike program needs to be added to the site.
* Mary is plowing through the day to day operations and resolving some issues. Barry motioned that we authorize Mary to hire some temporary help to help us get through some Quick Book issues. Tamra seconded.
*By laws. The updated by laws were reviewed. Barry motioned that we keep the title of Executive Director even if the current board does not use that title. That way future boards will have it if they choose. Debbie seconded. We have received some applications for Sue’s position. Deadline is 7/13. After that, interviews will need to be scheduled.
*Meet the Author. Fran Goodrow has written a book about her mother’s involvement in the resistance in France during World War II and her eventual imprisonment by the Gestapo. Mary would like to host a Meet the Author event at the Elks Club. Perhaps they could prepare a French Dinner that night. Mary has contacted Sheila at the Elks. Barry motioned that we do this. Tamra seconded. 
*Barry asked if Foothills could install a free library next to the Chamber office. Tamra motioned that we allow this. Debbie seconded. Barry also said that Foothills was going to plant some flowers around the Flanagan to help spruce that space up a bit. They are also going to do some around the benches in the park and asked if the Chamber would like to provide a little help for this. Tamra motioned that we do this. Terri seconded. 
*Barry has also spoken to Kim Duffy about the entrepreneurial curriculum at NCCC. She would like info on what small businesses in town would like to see included. We offered several suggestions. Barry will pass them on to her.
Barry moved that we adjourn. Terri seconded.
The meeting adjourned at 6:25

Respectfully submitted,


Debbie Bonner, secretary

Malone Chamber of Commerce Board of Directors Meeting
April 5,2018
 
Present:
Mary Scharf
Andrew Knowles
Terri Mulverhill
Donna, Rovito
Debbie Bonner
Adam Soulia
Sue LeVitre
 
Called to order at 4:00 PM
 
Mary told us that the building permit for the changes to the apartment had been turned in. We have 2 years to complete the project.
 
The checking account for the Events Committee has been switched to North Franklin Credit Union.

We have sold $250 worth of fuel raffle tickets so far. The resignation of Sean Curtain was confirmed.
March minutes were reviewed. Donna made a motion to accept. Andrew seconded.
 
Terri gave the financial report, we have $14,250.92 in our operating account and $7,968.56 in our events account. Right now we are in good financial shape. Sue stated we are getting new members almost weekly.
 
The Sponsorship Tiers were discussed. Andrew suggested adding a marquee event for more money. It will be awarded to only one business. After some discussion, we decided to think about it some more and discuss it again at the Events Committee meeting.
 
We looked at some shirts for getting the logo embroidered on. Discussed colors. Green will probably be it if we can get the logo to stand out enough on it.
 
Donna had some more ideas for raffle events. These will be discussed further at the Events Committee meeting.
 
Sue has asked for May 3rd off. She is looking for someone to cover the office.
 
We need to find someone new for trash removal. If there is a member that does it, we will ask them first. If needed, we will do an RFP.
 
Adam made a motion to adjourn. Debbie seconded it. The meeting was adjourned at 4:45 PM. Respectfully submitted,    Debbie Bonner, Secretary

Malone Chamber of Commerce Board of Directors Meeting
Thursday, March 1, 2018
 
Present:
Mary Scharf, President
Adam Soulia
Donna Rovito
Debbie Bonner, Secretary
Candace Gadway
Chris Cordes
Terri Mulverhill, treasurer
Sue LeVitre, Executive Director
 
Called to order at 5:00 PM
The February meeting minutes were reviewed. Adam made a motion to accept. Candy seconded.
 
Mary asked to move the checking account for the Events committee from Sea Comm to North Country Federal Credit Union. Candy made a motion that we do this. Debbie seconded it. Motion passed.
 
Mary explained the drop box and code to new directors in case we needed to get in to the office during off hours.
 
Mary then brought up the code issue with the apartment that needs correcting. Basically what will happen is the position of the door and the window will be swapped. The porch will need to be extended a bit. Work will start in the spring as soon as weather permits.
Debbie made the motion that we go ahead with this project. Adam seconded. Motion passed.
 
Terri then presented the treasurer’s report. Our business account has a balance of 14,330.06 and the events account has a balance of 2239.20. We are hoping to use proceeds from the sale of the magnets for the scholarship plan we would like to institute. We will probably wait until the start of the next school year to begin this. We will get info out to the guidance counselors again so they can make the students aware of the opportunity.
 
Adam talked about digitalizing our logo. He will speak to Industrial Press for prices etc. All of us like our current logo so we will not change it. Ideas for shirts, coffee mugs and other items were discussed.

We received 6 RFP’s for our website. Chris talked to Brittany Taylor about the site and recommended that we wait for her to submit an RFP. Chris also had some ideas about how we could have our site more easily managed. He also explained the “nuts and bolts” of the operation of our website.
 
Mary told us that the governor said we would be getting 100% broadband service in our area.
 
NCCC is starting a new major in Graphic Art. Mary spoke with some students and staff at the college and suggested it might be very wise and helpful to make their curriculum more all inclusive.
 
Sue gave a presentation at the Elks Club. She recruited one new member. She also shared some of our common goals for the village.
 
We have room on the board of directors for some new members. If anyone has any ideas, please bring them forward.
 
The fuel oil raffle is going well. We will share the names of the businesses selling the tickets on our Facebook page.
 
The business after hours at Mo’s was well attended and we got lots of good feedback. We did learn that we need some kind of PA system. Candy made a motion that we buy a portable PA system. Terri seconded the motion. Motion passed. Candy will research systems and prices.
 
We have three sponsors for our business after hours in April. The Concerts in the Park is still a work in progress.
 
The Events Committee will meet on March 15th. Donna had some ideas for some unique events. She will research and bring info to Events Committee meeting.
It was decided that the next Directors Meeting on April 5th be held at 4 PM. The meeting adjourned at 6:15 PM
 
Respectfully submitted, Debbie Bonner, Secretary